Grievances

See CBA Article 13

POPA represents employees in meritorious grievances. Employees are permitted to file pro se grievances. 

Requests to potentially file a grievance must be sent to popahelp@popa.org. Grievances must be filed within 30 calendar days of when one knew or should have known the aggrieved incident occurred, so requests to file grievances should be sent as soon as possible. POPA may not be able to handle a request for grievance filed too close to the 30 calendar day deadline.

Errors called on an examiner:

For dues-paying members, POPA is available to review and provide feedback for responses to alleged errors before the examiner submits them to management. Requests for review must be submitted to popahelp@popa.org. Due to workload, resources and complexity of the alleged errors, sufficient time must be allowed for POPA to review the response prior to the response due date to management. 

POPA highly encourages examiners to rebut alleged errors they deem unjustified.  See Clear Error Review Process.

To file a pro se grievance:

Copy the below notification, including the reason/issue for the grievance, and paste it into an email.  Send it to your direct supervisor, with a cc to LRGrievance (Human Resources):

__________________________________________

Dear Supervisor [last name],

Please accept this email as formal notice of my invocation of the negotiated grievance procedure regarding [the issue prompting the grievance].

The grievance has been directed to you in accordance with the Collective Bargaining Agreement. In the event that you do not have the authority to resolve the matter, please promptly refer the grievance to the official who does have such authority and notify me.

Sincerely,

[your name]

__________________________________________

Additional Information

Article 13 of the 2024 Collective Bargaining Agreement details the grievance procedures and sets a 30 day deadline within which a grievance must be filed to be considered timely.   The 30 day timeframe is defined:

“within thirty (30) days of the incident giving rise to the grievance, or thirty (30) days after the aggrieved employee knew or should have known of the incident giving rise to the grievance.”

Employees should talk with Labor Relations regarding other time for the filing of a pro se grievance.